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The Risk of Storing Backup Tapes

Situation: You are storing backup tapes because your organization has made a determination that there is no "safe" way to get rid of a given tape. This stems from the fact that you have concluded there is no way of knowing what data is on it - and if it is subject to a litigation hold.

 

You suspect however that most of the tapes you are storing are not subject to a current litigation hold. The tape (and thus most documents on it), are past the document retention period published by the records management department of your company.

 

Now assume a future litigation has laid claim to those tapes and you do in fact have to process them. By inserting your assumptions in the table below, you can calculate your risk of storing these backup tapes. Default amounts have been pre-entered to serve as a reference point.

 

Click to Print Your Results

 

  Insert your assumptions in the fields below Your Risk Calculation
Per Tape Average Total
Number of tapes    
Average tape capacity GB    
Average percentage of space used on tapes %    
Average percent usable documents/email (of data on tape) %    
Average percent remaining after duplication reduction (of usable data) %    
Technology costs per GB processing in preparation of review (eDiscovery: Tape extraction, load file prep, hosting, etc.) $ per GB
Number of documents per GB Documents    
Projected attorney efficiency (Documents per hour reviewed) Documents per hour    
Cost of attorney review per hour (contract averaged with associates, etc.) $ per hour
Average cost of tape storage $ per tape per year
Average cost of replacement media (because this media cannot be recycled) $ per year
Percentage likelihood that a matter will arise in the future that will require processing and review of these tapes %    
                                   


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